How to Resign, Give Notice and Quit Your Job Properly
Want to quit your job but not sure how to do it with grace and professionalism? Our guide teaches you the right way to resign, give notice, and leave your current position on good terms.
Section 1: The Importance of Resigning Properly
The Impact of a Poor Resignation on Your Reputation and Future Opportunities
Resigning from a job is never easy, but it's important to do it properly in order to maintain your professional reputation and open up future opportunities. If you leave on bad terms or without giving adequate notice, it can damage your relationships with your former employer and colleagues, and even harm your chances of getting hired elsewhere.
So how can you quit your job without burning bridges? Here are a few key steps to follow:
- Give adequate notice. Your employer deserves to know that you're leaving as soon as possible, so aim to give at least two weeks' notice. If you're in a leadership position or have a lot of responsibilities, it may be appropriate to give more notice.
- Be gracious and professional. Even if you're unhappy with your job or have conflicts with your boss or coworkers, try to keep things cordial as you leave. Thank your employer for the opportunity and express your appreciation for the experience you gained while working there.
- Offer to help with the transition. Your employer will likely appreciate any assistance you can provide in training your replacement or completing ongoing projects before you leave.
Section 2: How to Write a Resignation Letter
The Dos and Don'ts of Crafting a Professional Resignation Letter
A resignation letter is a formal document that communicates your intention to leave your current job. It's important to follow a few key guidelines when writing this letter:
- Keep it brief and to the point. A resignation letter doesn't need to be a long, drawn-out explanation of your reasons for leaving. Simply state that you're resigning and provide your last day of work. You can find the specific content for what to exactly say when giving notice and resigning here.
- Use a professional tone. Even if you're unhappy with your job or have conflicts with your boss or coworkers, try to keep your letter positive and respectful. Avoid complaining or making negative comments.
- Express your gratitude. Thank your employer for the opportunity to work with them, and mention any positive experiences or skills you gained while working there.
- Don't forget to include your contact information. It's important to provide your current email address and phone number so your employer can reach you if needed.
Content to Include in Your Resignation Letter
In addition to giving notice in person verbally, it's a good idea to write a formal resignation letter. Your letter should be brief and to the point, and should include the following information:
- The date you are submitting your resignation
- Your name and contact information
- The position you are resigning from
- The date of your last day of work
- A brief statement of your reasons for leaving (if you wish to provide them)
- A thank you for the opportunity to work for the company
- An offer to help with the transition
Dear [Manager's Name],
Please accept this letter as formal notice of my resignation from [Company Name] as [Position]. My last day of work will be [Date].
Thank you for the opportunity to work for [Company Name] and for the valuable experiences and skills I have gained. I am grateful for the support and guidance I have received during my time with the company.
I am willing to help with the transition in any way I can and provide any necessary assistance to my successor. My contact information is [Your Contact Information].
Sincerely, [Your Name]
Section 3: How to Handle the Actual Resignation Conversation
Tips for Delivering the News to Your Boss and Coworkers
Resigning in person or over the phone can be nerve-wracking, but it's important to handle the conversation with grace and professionalism. Here are a few tips to keep in mind:
- Schedule a meeting with your boss. It's usually best to deliver the news in person, so schedule a meeting with your supervisor to discuss your resignation. This shows respect and professionalism, and gives you the opportunity to have a face-to-face conversation.
- Come prepared with your resignation letter. Bring a copy of your written resignation to the meeting to make it clear that you've given the decision careful thought.
- During the meeting, explain that you have decided to resign and give your reasons for leaving. Be honest but diplomatic, and avoid criticizing your employer or colleagues.
- Stay calm and gracious. Even if you're feeling anxious or upset, try to stay calm and respectful during the conversation. Thank your boss for the opportunity to work with them and express your appreciation for the experience you gained while working there.
- Be prepared to answer questions. Your boss may have questions about your reasons for leaving or how they can best support you during the transition. Be prepared to answer these questions honestly and professionally.
- It's also a good idea to send a follow-up email confirming your resignation and providing your last day of work. Having facts in writing concretise the verbal conversation you had with your boss.
Section 4: What to Do After Resigning
What to Expect After Giving Notice
After you give notice, you may experience a range of emotions. You may feel relief, excitement, or even regret. It's normal to feel a mix of emotions, but it's important toto be professional and respectful to your employer and colleagues during your remaining time at the company.
Your employer may also have a range of reactions to your resignation, from understanding and supportive to disappointed and angry. It's important to handle any difficult conversations with grace and remain positive.
In some cases, your employer may try to convince you to stay by offering you a raise or promotion. If you are truly ready to move on, it's important to stand your ground and politely decline any offers. However, if you are open to discussing the possibility of staying, make sure to carefully consider any offers and negotiate for fair compensation and conditions.
Once you have given notice and worked through your final days at the company, it's important to follow up with a thank-you note to your manager and colleagues. This shows appreciation for their support and helps maintain professional relationships.
Steps to Take to Ensure a Smooth Transition Out of Your Current Role
Once you've submitted your resignation letter and had the conversation with your boss, it's important to follow a few key steps to ensure a smooth transition out of your current role:
- Complete all of your outstanding tasks. Make sure you finish any projects you're working on and tie up any loose ends before you leave. This will show your employer that you're committed to seeing things through to the end and will make it easier for your replacement to take over.
- Hand over your responsibilities. If you have any specific responsibilities or tasks that will need to be transferred to someone else, make sure you clearly communicate these to your replacement or your boss. It's also a good idea to create a list of contacts or key resources that your replacement will need.
- Be available for questions. Even after you've left, your employer may still have questions or need your assistance with certain tasks. Be available to answer any questions or provide any necessary support during the transition period.
- Keep in touch with your colleagues. While it's important to respect your employer's rules and boundaries, it's also a good idea to stay in touch with your former colleagues. You never know when you might need their help or when you might have the opportunity to work together again in the future.
Section 5: What to Do if You're Asked to Leave
How to Respond if You're Given a Termination Notice
If you're asked to leave your job (fired), it can be a difficult and emotional experience. Your mind may run wild thinking of how to secure a new job and source of income. However, it's important to remain professional and handle the situation as gracefully as possible. Here are a few steps to follow:
- Ask for clarification. If you're given a termination notice, it's important to understand the reasons behind it. Ask your employer to clarify any specific concerns they have or issues that led to the decision.
- Negotiate if possible. Depending on the circumstances, you may be able to negotiate a better severance package or a more favorable exit strategy. It's worth discussing your options with your employer to see if there's any room for negotiation.
- Keep your emotions in check. It's natural to feel upset or angry when you're asked to leave a job, but it's important to keep these emotions in check during the conversation. Try to stay calm and professional, maintain composure as far as possible and avoid lashing out or making negative comments.
- Thank your employer for the opportunity. Even if you're not happy about being asked to leave, it's important to express your gratitude for the opportunity to work with your employer. This will help maintain your professional reputation and make it easier to move on to your next job.
Section 6: Moving On to Your Next Opportunity
Tips for Finding and Securing a New Job After Resigning
Leaving your current job can be both exciting and stressful, especially if you're not sure what your next move will be. However, there are a few key steps you can take to make the transition easier and increase your chances of finding a new job quickly:
- Update your resume and LinkedIn profile. Take some time to update your resume and LinkedIn profile to reflect your most recent experience and skills. You'll want to make sure these documents are polished and ready to go when you start applying for new jobs.
- Network and ask for recommendations. Reach out to your professional network and ask for recommendations or introductions to potential employers. You never know who might have a lead on a great job opportunity.
- Keep an open mind. While it's important to have a clear idea of what you're looking for in your next job, try to keep an open mind and be open to new opportunities that may come your way. You never know what doors might open up if you're willing to consider different options.
- Practice your interview skills. Before you start applying for new jobs, take some time to brush up on your interview skills. This might include researching common interview questions, practicing your interview answers, and getting feedback from friends or colleagues.
- Don't be afraid to negotiate. Once you receive a job offer, it's important to remember that you have the power to negotiate for better pay, benefits, or other perks. Don't be afraid to advocate for yourself and ask for what you want – you deserve it!
In conclusion, quitting your job is never easy, but it's important to do it properly in order to maintain your professional reputation and open up future opportunities. By following these tips and guidelines, you can resign with grace and professionalism, and set yourself up for success in your next role.
FAQ: Common Questions About Giving Notice
Is it okay to quit without giving notice or reason?
It's generally not recommended to quit without giving notice or reason. Giving notice shows respect for your employer and colleagues, and can help you maintain professional relationships and references for the future.
If you have an urgent reason for quitting so suddenly, such as a safety concern, it's important to communicate this to your employer and handle the situation with professionalism.
Can I get fired for giving notice?
It's illegal for an employer to fire an employee for giving notice, unless there is a valid reason unrelated to the notice. If you believe you have been fired for giving notice, you may have grounds for a wrongful termination lawsuit.
It's important to consult with an employment lawyer if you believe you have been wrongfully terminated.
How much notice should I give?
The average amount of notice given by employees who quit is two weeks. However, it's always best to check your contract or employee handbook to see what is expected of you. In some cases, your employer may require more or less notice depending on the circumstances.
Can I negotiate a severance package when I give notice?
If you have been with your employer for a long time or have been an valuable employee, you may be able to negotiate a severance package when you give notice. A severance package typically includes compensation and benefits for a certain period of time after you leave the company. If you are interested in negotiating a severance package, it's important to do your research and consult with an employment lawyer to ensure you receive fair compensation.
What should I do if my employer doesn't accept my resignation?
In some cases, an employer may not accept an employee's resignation, either because they want the employee to stay or because they are angry or upset about the notice. If this happens, it's important to remain professional and calmly explain that you have made the decision to leave and that you would like your resignation to be accepted. If necessary, you can consult with an employment lawyer to help you handle the situation.
How do I handle my responsibilities after I give notice?
After you give notice, it's important to continue to fulfill your responsibilities to the best of your ability. This includes completing any ongoing projects, training your successor, and providing assistance as needed. By handling your responsibilities with professionalism, you can leave on good terms and maintain positive relationships with your employer and colleagues.
Can I collect unemployment after I give notice?
In most cases, you are not eligible for unemployment benefits after you give notice and quit your job. Unemployment benefits are typically reserved for employees who are terminated or laid off, not for those who voluntarily leave their jobs. However, it's always best to check with your state unemployment office to confirm your eligibility.
What should I do if I have second thoughts after giving notice?
It's not uncommon to have second thoughts after giving notice, especially if you are leaving a job you enjoy. If you have genuine concerns or regrets, it's important to communicate them to your employer and see if there is a way to address them. However, if you are simply feeling nervous or uncertain about the change, it's important to remind yourself of your reasons for leaving and move forward with your decision. Changing your mind after giving notice can be disruptive and damaging to your professional reputation, so it's important to carefully consider your decision before moving forward.
Can I give notice via email or over the phone?
It's generally best to give notice in person, as this shows respect and professionalism. However, if you are unable to schedule a meeting with your manager, it's acceptable to give notice via email or over the phone. In these cases, it's important to be clear and concise, and to follow up with a formal resignation letter.
Should I provide a reason for leaving when I give notice?
It's not required to provide a reason for leaving when you give notice, but you may choose to do so if you feel comfortable. If you do provide a reason, it's important to be honest but diplomatic, and to avoid criticizing your employer or colleagues.
Can I change my mind after giving notice?
Once you have given notice, you are generally expected to honor your resignation and leave on the agreed upon date. Changing your mind after giving notice can be disruptive and damaging to your professional reputation, so it's important to carefully consider your decision before moving forward. If you have genuine concerns or regrets, it's important to communicate them to your employer and see if there is a way to address them.
What should I do if I receive a counteroffer after giving notice?
If your employer offers you a raise or promotion in an attempt to convince you to stay, it's important to carefully consider the offer.
While a counteroffer can be tempting, it's important to remember why you decided to leave in the first place and consider whether the new offer addresses your concerns.
If you are truly ready to move on, it's important to stand your ground and politely decline the offer. However, if you are open to discussing the possibility of staying, make sure to negotiate for fair compensation and conditions.
Can I collect severance pay after giving notice?
In most cases, you are not eligible for severance pay after you give notice and quit your job. Severance pay is typically reserved for employees who are terminated or laid off, not for those who voluntarily leave their jobs. However, if you have been with your employer for a long time or have been a valuable employee, you may be able to negotiate a severance package when you give notice. It's important to consult with an employment lawyer to ensure you receive fair compensation.
How can I maintain professional relationships after giving notice?
Maintaining professional relationships after giving notice is crucial for your future career success. This includes staying in touch with your manager and colleagues, providing assistance during the transition, and following up with a thank-you note. By maintaining these relationships, you can ensure that you have positive references and connections for the future.
How can I prepare for my next career move after giving notice?
Once you have given notice, it's important to start thinking about your next career move. This may involve updating your resume and LinkedIn profile, networking with industry professionals, and researching potential job opportunities. It's also a good idea to reflect on your experiences at your current job and identify areas for growth and improvement in your next role.
How can I handle difficult conversations and emotions after giving notice?
After you give notice, you may encounter difficult conversations and emotions, such as an employer who is disappointed or angry, or second thoughts about your decision. It's important to handle these situations with professionalism and grace. This may involve remaining calm and composed, listening to others' perspectives, and staying true to your decision. If necessary, you can seek support from friends, family, or a career coach to help you navigate these challenges.
What should I do if I have concerns about my employer after giving notice?
If you have concerns about your employer's actions or policies, it's important to communicate them before you give notice. This may involve speaking with your manager, HR representative, or an employment lawyer. If you are unable to address your concerns before you leave, it's important to document them and seek advice on how to handle the situation after you have given notice.
How can I avoid burning bridges after giving notice?
Leaving a job on good terms is crucial for your future career success. To avoid burning bridges, it's important to give notice in person, provide a formal resignation letter, and offer to help with the transition. It's also a good idea to follow up with a thank-you note and stay in touch with your manager and colleagues. By maintaining professionalism and respect, you can ensure that you leave your current job on good terms.