What do I say when I give notice?

Are you quitting your job? Learn the best way to give notice and the right words to use when giving your employer the heads up. Make sure you do it right and avoid any awkwardness with our guide!

Giving Notice: The Right Words to Use

When it comes to giving notice, the words you choose are important. It's essential to maintain a professional demeanor and be respectful of your current employer. You want to ensure that the process is as smooth and straightforward as possible.

First, start off by expressing gratitude for the opportunity.

A simple "thank you" will do. It's important to be polite and courteous, even if you've had a difficult experience with the company. This will help you maintain a positive relationship with your former employer and may even open the door to future opportunities.

Next, explain your decision and the reasons why you're leaving.

Be honest and forthcoming, but avoid getting into unnecessary details. Provide a basic overview of why you are leaving and provide notice of the exact date of your departure. It's also important to emphasize that your decision to leave is not a reflection of the company or the team. Instead, focus on the fact that it's time for you to move on to a new challenge. You don't want to burn any bridges or leave any hard feelings.

Finally, offer to help out during the transition period.

This will show that you're still committed to the team and that you're willing to go the extra mile to ensure a smooth transition. Offer to help train a new hire or provide any other assistance that may be needed.

Do it in person.

It may be tempting to just send an email or text message, but giving notice in person is the most respectful and professional way to do it.

This shows that you value your relationship with your employer and are willing to have a difficult conversation face-to-face. It also gives them the opportunity to ask any questions they may have and to discuss the next steps.

Sample sentences:

  • "I wanted to let you know that I've decided to move on from my current position. I'm grateful for the opportunities and experiences I've had here, and I'm proud of the work I've done. I'll do everything I can to make this transition as smooth as possible."
  • "I wanted to let you know that I've accepted a new job. I've really enjoyed working here and have learned a lot, but I'm excited for this next step in my career. I'll do my best to make sure everything is in order before I leave."

Wrapping Up: Making a Clean Break

When it comes time to wrap up the conversation, you want to make sure that you leave on a positive note.

Express your appreciation for the opportunity and thank them for their understanding. This will help ensure that you leave on good terms and that your former employer will be able to provide a positive reference in the future.

It's also important to make it clear that you are not available for future employment opportunities.

This will help avoid any confusion down the line and make sure that both parties are on the same page.

Finally, don't forget to ask for a written confirmation of your resignation.

This will help protect your rights and ensure that you are able to move on to your next opportunity without any issues.



Subscribe to Interview Question - Your Career Preparation Room

Don’t miss out on the latest issues. Sign up now to get access to the library of members-only issues.
[email protected]
Subscribe